Most times, going digital is best left to the professionals. All paperless office-document scanning services are able to provide an effective and efficient way to keep all information safe and secure. This system easily allows one to find any document that was previously scanned for easy viewing, emailing or printing. All documents are stored on a secure offsite storage facility.
One way that internal documents can be sent is with the use of Google Docs. It is a way that people can chat and discuss documents without leaving a paper trail behind. This method will store all conversations as well as documents and emails by topic and only one person will be able to edit the document at a time.
All documents are protected against fire, theft and unauthorised access. The prevention of fire is controlled with the use of fire extinguishers, sprinklers and water tanks. All of these methods are controlled in the company's control room.
One such facility that is efficient in storing and filing documents etc is Dropbox. One is able to create different folders for each employee making reports that much quicker to complete. Another good option that one can use is YouSendIt. This is for free and one will get unlimited storage while still protecting the work with sharing controls.
Team Viewer is an impressive package that will allow access to the office computers twenty four hours a day. The features allow for screen sharing which is handy during presentations as well as transmitting video, teleconferencing and sharing files. No paper is needed at all and all information can then be uploaded ensuring a saved copy.
Faxing and scanning is used every day by thousands of companies. With the use of TurboScan on ones phone all that needs to be done is to take a photo. This programme will then convert the captured images to PDFs. Technology of today is able to provide many smart tools that will reduce the paper waste in any office. This method will definitely save on time, clutter, storage space and money. All documents that have already been filed away can be scanned and stored and the paper can then be re cycled.
If one needs to retrieve a lost file one will need only go to restore files and the latest backup will appear. Once the folder has been found a new location will need to be specified and then just press save. All files that have been backed up can be restored as well. With the new technology all paperless office and document scanning processes are so easy to use one will wonder why this wasn't invented earlier.
One way that internal documents can be sent is with the use of Google Docs. It is a way that people can chat and discuss documents without leaving a paper trail behind. This method will store all conversations as well as documents and emails by topic and only one person will be able to edit the document at a time.
All documents are protected against fire, theft and unauthorised access. The prevention of fire is controlled with the use of fire extinguishers, sprinklers and water tanks. All of these methods are controlled in the company's control room.
One such facility that is efficient in storing and filing documents etc is Dropbox. One is able to create different folders for each employee making reports that much quicker to complete. Another good option that one can use is YouSendIt. This is for free and one will get unlimited storage while still protecting the work with sharing controls.
Team Viewer is an impressive package that will allow access to the office computers twenty four hours a day. The features allow for screen sharing which is handy during presentations as well as transmitting video, teleconferencing and sharing files. No paper is needed at all and all information can then be uploaded ensuring a saved copy.
Faxing and scanning is used every day by thousands of companies. With the use of TurboScan on ones phone all that needs to be done is to take a photo. This programme will then convert the captured images to PDFs. Technology of today is able to provide many smart tools that will reduce the paper waste in any office. This method will definitely save on time, clutter, storage space and money. All documents that have already been filed away can be scanned and stored and the paper can then be re cycled.
If one needs to retrieve a lost file one will need only go to restore files and the latest backup will appear. Once the folder has been found a new location will need to be specified and then just press save. All files that have been backed up can be restored as well. With the new technology all paperless office and document scanning processes are so easy to use one will wonder why this wasn't invented earlier.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about go paperless, she recommends you check out Docufree.